Procurement Assistant

Job Description The Purchasing Assistant plays a key supporting role within the finance, working closely with the Purchasing Manager to keep our supply chain running smoothly across all venues. This is a hands-on, multi-venue role that requires someone equally comfortable behind a desk reconciling stock records as they are on the road coordinating deliveries. [Key Responsibilities] 1. Supervision & Liaison - Support the Purchasing Manager across day-to-day procurement operations, stepping up to liaise directly with venue managers and vendors in their absence. 2. Inventory Control - Monitor and maintain stock levels across centralized storage and individual venues, conducting regular audits to ensure accuracy. Identify and address discrepancies early, keep storage areas organized, and implement practices that minimize waste. 3. Stock distribution - Assist with the timely and accurate allocation of stock from central storage to each venue, coordinating logistics to ensure every location has what it needs, when it needs it. 4. Procurement Systems & Record Management - Use inventory and procurement software to record and adjust stock counts, verify venue orders, and maintain up-to-date records of sales, inventory, expenses, and vendor activity. 5. Financial Oversight - Support budget management and revenue tracking across the purchasing function. Responsibilities include cash handling, opening and closing tills, and identifying and applying cost-saving strategies where possible. Working Hours Standard working hours of 40 hours per week, with 2 days off each week. During the winter season (December to March), staff may be required to work six days per week based on the operation. In the hospitality business, employees should be willing to work flexible hours, late evenings, weekends and holidays. Job Requirements - Experience: Experience in the hospitality industry preferred. - Physical: Able to handle carrying heavy objects. - Skills: Strong communication skills and professional etiquette. - Technical: Familiarity with accounting and finance softwares is a plus. - Japanese Proficiency: Business-level Japanese or higher (JLPT N1). - English Proficiency: Conversational or higher (TOEIC 475-730). - License: A valid Japanese driver's license is required. Benefits - Social Insurance - Commuting/Transportation Allowance - Dormitory - Rent Subsidy - Company Housing - Holidays: Summer Holidays, Paid Holidays, Congratulatory or Condolence Leave, Child-care Leave Job Contract Period Full-time position with a 3-month probation period.