Finance and Admin Support
Job Summary
You will be responsible for a wide range of accounting, general affairs, and administrative tasks within the Facility Management team of a foreign-owned company. This position supports office operations while collaborating with internal and external stakeholders, ensuring smooth facility and budget management. Basic English proficiency and administrative experience are required to succeed in this dynamic environment.
Responsibilities
- Manage budget, expenses, and invoices
- Oversee vendor liaison and contract management
- Support facility maintenance and office operations
- Coordinate internal events and meeting room bookings
Required Skills
- Administrative or accounting experience
- Conversational English proficiency
- Proficiency in MS Office (Excel, Word, Outlook)
- Experience with SAP systems (preferred)
Job Details
Job Description
You will be responsible for a wide range of accounting, general affairs, and administrative tasks within the Facility Management (FM) team of a foreign-owned company.
Key Responsibilities:
- Budget and expense management, report updates
- Purchase order creation, invoice processing, contract management
- Vendor liaison, various application procedures
- Internal event management and office management support
- General administrative tasks such as responding to inquiries about equipment and booking meeting rooms
- On-site supervision of plant maintenance twice a month (approximately 30 minutes), scheduling with vendors
- Work at the Omiya office once every few months, replenishing drinks, checking the office, supervising work, etc.
Working Hours:
- Monday to Friday, 9:00 AM to 6:00 PM (60-minute break)
- Occasional work-from-home options available
- Overtime: approximately 4-5 hours per month
Job Requirements:
[Required]
- Experience in administrative work such as accounting or general affairs
- Conversational English level
- Basic PC skills (Excel, Word, Outlook, etc.)
[Preferred]
- PC skills (especially experience with accounting systems such as SAP)
Language Requirements:
- English Level: Daily Conversation Level (TOEIC 475-730)
- Japanese Level: Native Level
Benefits & Conditions:
- Annual salary: ¥3,500,000 and up
- Monthly salary: ¥280,000 - ¥290,000
- Comprehensive social insurance
- Full reimbursement of transportation expenses
- Five-Day Workweek
- Paid Holidays
- Employment type: Contract employee or permanent employee with limited regional employment