University Administration Staff
Job Summary
You will oversee the operations of the International Exchange Program at a prestigious university in Tokyo. This role involves coordinating with overseas partner universities and providing comprehensive support to students and parents regarding study abroad programs. It offers a global work environment with a clear pathway to permanent full-time employment.
Responsibilities
- Coordinate study abroad programs with global partner universities
- Provide counseling and support to students and parents
- Manage application documentation and administrative procedures
- Plan and execute PR events and informational sessions
Required Skills
- Business-level Japanese and English (TOEIC 800+)
- 3+ years of administrative experience
- Proficiency in Microsoft Office Suite
- Strong presentation and communication skills
Job Details
Job Description: You will be responsible for the overall operation of the "International Exchange Program," which supports students studying abroad, at the International Exchange Office of a prestigious university. You will work in a team of approximately 17 people in a vibrant environment.
Key Responsibilities:
- Collaboration with Overseas Universities: Confirming and coordinating study abroad requirements with partner universities worldwide (email and web conferencing).
- Student and Parent Support: Counseling for prospective students and handling inquiries at the counter.
- Application and Administrative Procedures: Supporting applications to overseas universities and reviewing internal application documents.
- Public Relations and Event Planning: Managing study abroad fairs, speaking at information sessions, and creating websites and promotional videos.
- Internal Coordination: Administrative communication with university faculty and staff, and creating various documents.
Work Environment & Benefits:
- Clear Career Path: Temporary position with the expectation of transitioning to permanent employment.
- Global Environment: Daily use of English and interaction with overseas university staff and international students.
- Work-Life Balance: Weekends and national holidays off, plus university-specific holidays.
- Innovation: Opportunity to contribute to DX promotion and process improvements using AI and digital tools.
Working Hours:
- Monday to Friday (Saturday, Sunday, and National Holidays off).
- Includes Summer Vacation, Year-end/New Year Holidays, and Golden Week.
Required Skills:
- Language: Business-level Japanese and Business-level English (TOEIC 800+ or equivalent).
- Experience: 3+ years of administrative experience.
- PC Skills: Basic proficiency in Word, Excel, and PowerPoint.
Preferred Skills:
- Practical experience in university administration or educational institutions.
- Experience in travel/aviation industry, or event planning/management.
- Experience in public speaking or moderating large audiences.
- Knowledge of IT tools (Power Automate, Access, AI utilization).