Event Manager IT Company
Job Summary
As a member of the in-house event team at a foreign-owned IT company, you will manage events from the conceptual stage to post-event analysis. You will interview stakeholders to define requirements, plan strategies to maximize ROI, and oversee resource management and logistics. Additionally, you will conduct post-event feedback analysis to drive service improvements and future success.
Responsibilities
- Manage event lifecycle from concept to post-event analysis
- Define requirements and propose event strategies
- Coordinate vendors, logistics, and production resources
- Measure event effectiveness via feedback and reports
Required Skills
- Native English and Business Japanese (JLPT N1/N2)
- 3+ years experience in event or video production
- Proficiency in G-Suite and streaming software
- Strong project management and coordination skills
Job Details
As a member of the in-house event team at a foreign-owned IT company, you will manage events from the conceptual stage to post-event analysis, focusing particularly on pre-event preparation and feedback.
1. Event Conception & Consulting (Planning Phase)
You will interview event organizers to understand their needs and propose the "optimal solution" for achieving their objectives.
• Requirements Definition: Selection of formats according to the objective, such as live or online.
• Strategic Proposal: Advice on production and enhancement measures to maximize ROI within the budget.
• Space Design: Collaboration with the Space & Service Coordinator (SSC) to select and secure the optimal venue.
2. Detailed Design & Resource Management (Preparation Phase)
You will assemble detailed logistics to bring the decided concept to life.
• Creative Management: Selection and arrangement of decorations, video (AV), catering, entertainment, novelty items, etc.
• Vendor Control: Closely coordinate with various internal and external service departments and external facilities to manage schedules and the progress of deliverables.
• Quality Check: Thoroughly verify in advance that on-site equipment and systems meet requirements.
3. Effectiveness Measurement and Improvement (Post-Event Phase)
• Feedback Collection: Conduct surveys to visualize satisfaction levels and areas for improvement.
• Report Creation: Summarize positive aspects and areas for improvement, and create and share a comprehensive report for service improvement.
Communication with clients and documentation will primarily be in English.
Working Hours:
[Standard Working Hours] 10:00-19:00 (8 hours of work/1 hour break)
[Overtime Hours] Approximately 10-20 hours per month on average.
Job Requirements:
• Japanese Language Proficiency: Business level (N1 or higher, or N2 with experience).
• English Language Proficiency: Native level.
• Work Experience: 3 years or more in the video or event industry.
• Experience in event planning, operation, production, marketing, or agency work.
• Proficiency in G-suite/Google Workplace, production technology, and streaming software (Final Cut Pro, Premiere Pro, Adobe CC, etc.).
• Strong team player with a generalist mindset, flexibility, and problem-solving abilities.
Compensation & Benefits:
• Annual Salary: 4,000,000 to 5,000,000 JPY.
• Monthly Salary: 280,000 to 350,000 JPY (including overtime pay).
• Transportation Allowance (up to 20,000 JPY/month).
• Performance Bonus (twice a year) and Salary Increase (annual).
• Comprehensive Social Insurance, health checkups, and various wellness subsidies.
• Annual holidays: Approximately 120 days (weekends off).
• Contract: Full-time employment with a 6-month probationary period.