Logistics Administrative Assistant
Job Summary
The Logistics Administrative Assistant will manage import trade operations, procurement, and supply chain coordination between Japan and overseas factories. Key responsibilities include managing inventory, negotiating with suppliers, ensuring quality control, and performing overseas business trips for facility inspections. Candidates must be fluent in Japanese, Chinese, and business English with prior trade administration experience.
Responsibilities
- Manage import trade administration and inventory control.
- Coordinate product specifications and negotiations with overseas factories.
- Conduct overseas business trips for factory quality inspections.
- Develop new suppliers and manage product development processes.
Required Skills
- Japanese N1 proficiency
- Business-level Mandarin Chinese
- Business English
- 2+ years of trade administration experience
- Basic OA skills (Excel/Word)
Job Details
Job Description
The main duties are primarily import trade administration, but there are also overseas business trips (2-3 times/year (1 week each)), supplier development, product development, quality control, and negotiations.
1. Overseas Procurement and Import Management (Trade Administration)
Progress and Inventory Management: Responsible for the entire process from ordering based on domestic inventory status, managing delivery dates, and negotiating prices, to receiving goods (accounting for purchases and handling customs brokers).
Settlement Procedures: Matching purchase data with invoices (shipping documents), creating overseas remittance requests, etc.
2. Custom-Made Products (OEM) and Product Planning
Specification Creation and Negotiation: Creating product specifications based on customer needs gathered by sales representatives, and discussing product specifications, prices, and delivery dates with overseas factories.
Sample Verification: Obtaining prototypes, confirming quality, and then proceeding to mass production and delivery.
New Business Development: To create better products, you will be involved in developing new suppliers and countries, as well as planning and proposing improvements for new products.
3. On-site Inspections of Overseas Factory Locations and Verification of Quality Systems
Regular Overseas Business Trips: You will actually visit partner factories overseas to verify production systems, check quality control, and build relationships with local staff.
Working Hours: 09:00-17:00. Overtime regulations apply.
Job Requirements:
- Japanese equivalent to N1 level
- Chinese (Mandarin, business level)
- Trade administration experience in Japan or China (2 years or more)
- Work experience at a Japanese company (1 year or more)
- Basic OA skills (Excel, Word, Mail, etc.)
- Must possess a valid residence status for employment
- Business level English
- Experience as an overseas purchasing buyer, developing new overseas suppliers, quality control/import purchasing.