Overseas Sales Administration Support
Job Summary
We are seeking an Overseas Sales and Regulatory Affairs Assistant to support our expansion into Southeast Asia and Europe. You will handle English communications, trade documentation, and product registration processes. No prior medical device experience is required, as you will receive on-the-job training in a stable, established manufacturer environment.
Responsibilities
- Manage overseas customer inquiries and trade documentation
- Support product registration and regulatory compliance
- Collaborate with internal technical teams on English documentation
- Coordinate with European agents and overseas distributors
Required Skills
- Business English (TOEIC 700+ or equivalent)
- Professional office experience (1+ years)
- Proficiency in MS Office (Word, Excel)
- Strong reading and writing skills
Job Details
### Job Description
We are looking for someone to provide overseas sales support and regulatory assistance to accelerate our expansion into Southeast Asia and the European market. You will start with tasks utilizing your English skills and gradually expand your responsibilities.
* Handling inquiries and supporting business negotiations from overseas customers (online expos, etc.)
* Responding to product inquiries via English emails from overseas online exhibitions, etc.
* Supporting trade practices, such as creating and issuing quotations for inquiries.
* Arranging shipments of products to overseas markets.
* Managing the progress of application documents and supporting product registration for expansion into Indonesia, Malaysia, Singapore, Vietnam, etc.
* Working in collaboration with the internal technical department, you will support the reading and creation of English documents (specifications, etc.) to be submitted to local regulatory authorities and agents.
* Supporting coordination with European authorized representatives.
* Communicating and coordinating with local agents via English emails regarding European medical device regulations (MDR, etc.).
### Working Hours
* 08:50 - 17:20 (Scheduled working hours: 7 hours 30 minutes)
* Break time: 60 minutes
* Average monthly overtime: 10 hours or less
### Job Requirements
* Business English skills (especially reading and writing): TOEIC score of 700 or higher, or equivalent professional experience.
* Basic PC skills (Word, Excel, etc.).
* At least one year of professional work experience.
* Preferred: Experience in sales/trade administration, overseas assistant roles, or technical translation.
### Benefits and Allowances
* Retirement allowance system, comprehensive social insurance, health checkups, position allowance, commuting allowance, overtime allowance, various award systems.
* Housing Allowance: ¥5,000 (head of household with dependents) / ¥4,000 (without dependents).
* Family Allowance: ¥13,000 (spouse), ¥5,000 (1st child), ¥3,000 (2nd child), ¥2,000 (3rd child).
### Holidays
* Saturdays, Sundays, and national holidays off.
* Annual holidays: 115 days.
* Summer vacation (3 days), Year-end and New Year holidays (6 days).
* Paid leave: 10 days granted after the 3-month probationary period.