Executive Assistant
Job Summary
We are seeking an Executive Assistant to support a foreign national serial entrepreneur based in Tokyo. This role involves managing schedules, facilitating communication, and providing operational support in a fast-paced global startup environment. It is an excellent opportunity for motivated individuals to work closely with senior leadership and develop professional skills.
Responsibilities
- Manage and coordinate executive schedules
- Handle bilingual correspondence and communications
- Coordinate domestic and international business travel
- Prepare meeting materials and minutes
- Conduct research and provide general operational support
Required Skills
- Native-level Japanese proficiency
- Business-level English proficiency
- Professional work experience
- Proficiency in Google Workspace and Microsoft Office
- Ability to work on-site in Tokyo
Job Details
【Job Description】
【Key Responsibilities】
- Managing and coordinating the executive’s schedule
- Coordinating meetings and appointments; preparing materials and meeting minutes
- Handling emails and messages in Japanese and English
- Supporting English communication (including light interpretation or content summarization when necessary)
- Arranging domestic and international business trips (flights, accommodations, etc.)
- Coordinating with internal and external stakeholders
- Conducting research and organizing information
- Providing general support related to executive operations.
【Working Hours】
Monday to Friday 10:00-19:00 (8 hours of actual work)
【Job Requirements】
【Required Qualifications】
- Professional work experience (industry and role not specified)
- Basic PC skills (Google Workspace, Microsoft Office, etc.)
- Native-level Japanese
- Business-level English
- Ability to work on-site at our Tokyo office, Monday through Friday
【Preferred Experience & Skills】
- Experience in an assistant or administrative role
- Experience working with foreign executives or international stakeholders
- Experience in a startup or venture company
- Strong interest in using English in a professional setting
【Salary and Benefits】
- Expected annual salary: 5 million to 10 million yen
- Monthly salary: 416,667 yen and up (includes fixed overtime pay)
- Overtime paid separately
- Transportation expenses fully covered
- Social insurance fully covered
- Paid vacation: 10 days and up
- Childcare leave, etc.
【Holidays】
- Five-Day Workweek
- Summer Holidays
- Paid Holidays
- Congratulatory or Condolence Leave
- New Year holidays
- Child-care Leave
【Employment Type】
Full-time employee