Food Trade Administrative Support

Date PostedJune 5, 2026LocationMinato-ku, Tokyo, JapanCompanyFellowship co.,ltd.SalaryJPY 3000K - JPY 3500KTypeadministrative - international trading administrative - sales assistant/clerical/receptionist administrative - international affairs

Job Summary

This position involves acting as a bridge between Korean headquarters and overseas branches by managing import/export administration for a major global food manufacturer. The role requires handling trade operations, ALIC applications, and internal order support within a professional office environment. It offers an opportunity to gain specialized knowledge in the food trade industry while ensuring smooth cross-border business operations.

Responsibilities

Manage import/export documentation and customs processes
Coordinate with suppliers, freight forwarders, and factories
Handle ALIC applications and marine insurance procedures
Maintain internal records using Excel and company systems
Support sales and expense reporting

Required Skills

Japanese fluency (Business level)
2+ years of trade/import-export experience
Intermediate Excel skills (VLOOKUP)
Korean language (Business level)
English communication skills

Job Details

Job Description This is a highly rewarding position where you will act as a bridge between our Korean headquarters and overseas branches, handling a wide range of tasks from import/export to internal support! You will gain specialized knowledge unique to the food trade, making it ideal for those aiming for further career advancement. You will be responsible for general administrative tasks related to import/export and internal support at the Japanese subsidiary of a major global food manufacturer. Specifically, you will perform the following tasks: 1. Import/Export Related Operations (Main) - Handling all aspects of trade administration (negotiations with suppliers, freight forwarders, customs, and various factories) - Applying to and responding to ALIC (Agricultural and Livestock Industries Corporation) - Marine insurance application procedures * Products handled: Commercial premix products (import), processed foods (export) 2. Internal Management and Order Support - Entering order information into our company system and Excel - Creating various documents (product cost, insurance claims, customs-related, etc.) - Summarizing and managing sales and expenses Working Hours - Working days: Monday, Tuesday, Wednesday, Thursday, Friday - Working hours: 9:00 AM - 6:00 PM (8 hours/day) Job Requirements Required Qualifications - Japanese: Business level or higher (able to read, write, and handle phone calls smoothly) - Trade Experience: 2 years or more (thorough understanding of the flow of exports and imports by sea) - PC Skills: Ability to accurately input and manage data in Excel Desirable Skills - Language: Korean (business level), English (email correspondence and document reading level) - OA Skills: Intermediate or higher Excel (practical experience with functions such as VLOOKUP) - Specialized Knowledge: Experience in trade operations in the food industry or experience with ALIC applications is a plus. Benefits - Comprehensive social insurance coverage - Full reimbursement of transportation expenses - Holidays: Two days off per week (Saturday, Sunday, and public holidays) - Paid holidays Contract Period - Temporary staff position (fixed term, renewable)