HR and General Affairs
Job Summary
This role manages back-office operations including HR, labor relations, and general affairs to ensure smooth school functionality. You will handle payroll, social insurance, and recruitment while overseeing facility maintenance and safety protocols. It is a vital position focused on creating an efficient and supportive work environment for educational staff.
Responsibilities
- Manage payroll, attendance, and social insurance
- Handle recruitment and onboarding of staff
- Oversee facility maintenance and equipment assets
- Coordinate health and safety committee activities
- Maintain company contracts and official seals
Required Skills
- 3+ years HR or General Affairs experience
- Payroll and social insurance knowledge
- Strong multitasking and prioritization skills
- Native Japanese proficiency
- Proactive problem-solving and hospitality mindset
Job Details
### Job Description
This role involves handling all aspects of back-office operations (HR, labor relations, and general affairs) to ensure the smooth running of the school. From specialized practical tasks to maintaining a safe and supportive environment within the school, this is a highly rewarding position where you will create the "best possible work environment" where staff can focus on education with peace of mind.
### Specific Job Responsibilities
**1. HR and Labor Management**
- Payroll and Attendance Management: Payroll calculation and payment processing, attendance data verification and processing.
- Insurance and Procedures: Social insurance (acquisition and loss), employment insurance procedures.
- Labor Management: Overtime and leave acquisition management, communication and consultation with social insurance and labor consultant offices.
- Recruitment and Onboarding: Recruitment of Japanese staff and preparation for the onboarding of foreign instructors (document creation for visa applications, etc.).
- System Design: Development and improvement of employment regulations, operation of employee benefits.
**2. General Affairs and Environmental Management**
- Equipment and Asset Management: Management and ordering of school equipment, consumables, and fixed assets.
- Facility and Contract Management: Arranging contractors for school building maintenance and managing lease and maintenance contracts.
- Safety and Health Management: Planning disaster prevention drills, operating the health committee, and coordinating with the industrial physician.
- Company Event Support: Supporting the setup and operation of school events.
- Document and Seal Management: Storing contracts, managing company seals, and handling various notification procedures.
### Working Hours
- 8:30 AM - 5:30 PM (8 hours of work / 60-minute break).
- Policy of minimizing overtime.
### Required Qualifications
- Practical experience in Human Resources (3 years or more) or General Affairs (payroll calculation, social insurance procedures, or equipment/facility management).
- Ability to multitask and prioritize tasks efficiently.
### Benefits
- Complete two-day weekend system.
- Overtime: approximately 10 hours per month.
- Public holidays, Year-end and New Year holidays, Summer holidays, Birthday leave.
- 123 annual holidays.
- Insurance: Employment, Health, Workers' compensation, Employees' pension.
- Transportation allowance, shortened working hours system, and commuting allowances.