Bilingual Event Manager
Job Summary
Join the in-house event team at a foreign IT company to manage the end-to-end planning and execution of live and online events. You will collaborate with internal and external stakeholders to deliver creative, strategically-driven events while ensuring high-quality logistics and ROI. The role requires native-level English and business-level Japanese to facilitate communication with global clients.
Responsibilities
- Plan and manage end-to-end live and online events
- Collaborate with internal/external stakeholders for logistics and catering
- Analyze budgets to maximize event ROI
- Conduct post-event surveys and performance reporting
Required Skills
- Native English & Business Japanese (N2)
- 3+ years in event or video production
- Expertise in G-Suite/Google Workplace
- Strong event coordination and project management
Job Details
[Job Description]
◆ Position Summary: Bilingual Event Manager
1. Provide event organizers with one-stop-shop planning support with consulting capabilities to ensure an exceptional event experience.
2. Identify event organizers' objectives and requirements for live and online events.
3. Review budgets and make recommendations to maximize ROI (return on investment).
4. Review and coordinate plans for logistics, décor, entertainment, catering, and all other event requirements.
5. Recommend event enhancements to achieve desired event objectives.
6. Review all meeting spaces to ensure appropriate space allocation.
7. Notify the Space & Service Coordinator (SSC) of any changes or cancellations regarding assigned space.
8. Update group information in the internal system in a timely manner.
9. Regularly inspect event spaces and equipment to ensure event services are being provided appropriately.
10. Communicate event requests to the Event & Service Specialist (ESS) and confirm any additional needs during the group event.
11. Ensure all business communications and reports are notified to each service department in a timely manner.
12. Conduct post-event surveys with event organizers and report comments, positives, and issues to the Event Services team.
13. Work closely with relevant departments to create and manage all event requirements and deliverables, including communications, schedule management, necessary registrations, feedback surveys, and final reports.
14. Organize and coordinate event-related arrangements, including audio/visual, decorations, catering, security, entertainment, giveaways, and transportation.
15. Produce strategically-driven, creative, and innovative events.
16. Utilize creativity, innovation, and strategy to manage multiple programs and events across a wide range of industries.
[Working Hours]
Standard working hours: 10:00-19:00 (8 hours per day).
[Job Requirements]
- Native level English and business level Japanese (ability to give presentations and negotiate smoothly; N2 level recommended).
- 3+ years of work experience.
- Production experience in the video or event industry.
- Experience in event planning, management, production, marketing, or agency work.
- Proficiency using G-Suite/Google Workplace (Google Drive, Slides, Docs, Spreadsheet, Meet, Chat, Calendar, Gmail, etc.).
[Preferred Skills]
- Basic knowledge of production technology.
- Interest in social media and video streaming platforms.
- Experience using event and streaming software such as Final Cut Pro, Premiere Pro, Adobe CC, StreamYard, etc.
- Proficiency in Keynote, Microsoft Office.