Game Business Administrative Assistant

Job Description You will be responsible for general administrative assistant duties related to the game business at a global IT company that develops popular smartphone games. This is a rewarding position supporting the business from the back office, primarily through order placement and contract management support, working in cooperation with team members. Specific Job Responsibilities - Creating and supporting the submission of internal approvals related to orders - Reviewing quotations and invoices, handling internal processing procedures, and creating purchase orders - Acting as a liaison with external production companies and partner companies (using email, chat tools, etc.) - Handling contract procedures and internal approval processes with partner companies - Managing contracts and organizing related documents - Creating and updating work manuals, and creating various documents - Creating internal reports, improving workflows, and providing operational support Working Hours - 9:00-18:00, 60-minute break - Flexible working hours (start time between 8:00 and 11:00) are negotiable Required Skills - Japanese: Business level or higher (Ability to communicate smoothly with internal and external stakeholders) - PC Skills: Excel (Practical use of functions like SUM, IF, VLOOKUP or XLOOKUP), PowerPoint, and Word experience - Work Experience: Experience in back-office roles such as sales administration, purchasing, sales management, or general affairs - Stance: Ability to manage multiple projects concurrently, emphasis on accuracy, and meticulous work execution Preferred Skills - Administrative experience in gaming, IT, or web service industries - Experience with ordering, invoicing, and contract management - Familiarity with IT tools like CloudSign, Salesforce, TeamSpirit, and Invox - Experience in streamlining processes and cross-departmental coordination Holidays - Complete two-day weekend (Saturday, Sunday, and public holidays) - Paid leave Benefits - Visa support - Comprehensive social insurance - Full reimbursement of transportation expenses (according to company regulations)