Event Secretariat Staff
Job Summary
The Event Secretariat Staff will manage operations for a non-profit organization led by the representative. Responsibilities include participant communication, event recruitment, database management, and on-site event coordination. This full-time role requires professional experience and strong administrative skills.
Responsibilities
- Manage event operations and participant communications
- Handle recruitment, attendance, and database management
- Prepare materials including web programs, guest lists, and leaflets
- Coordinate on-site event logistics and equipment
Required Skills
- 3+ years professional experience
- Strong corporate administration background
- Expertise in professional email/phone communication
- Proficiency in Microsoft Excel
- Native Japanese and daily English (TOEIC 475+)
Job Details
Job Description:
Upon Joining: You will be responsible for event management for a non-profit organization led by the representative.
- Communicating with event participants via email and telephone as the face of the secretariat
- Recruiting and managing new event invitees
- Managing the attendance of event invitees
- Managing the database and creating event application forms
- Creating web programs and web guest lists
- Creating leaflets
- Preparing for on-the-day operations (planning the registration flow, creating lists, arranging equipment, etc.)
- Operating the event on the day
- Updating the website
Working Hours:
- 5-day work week (Monday to Friday)
- Flexible working hours (no core time)
- 1-hour break
- Reference: 9:30-18:00
Job Requirements:
[Required Qualifications]
- At least 3 years of professional work experience
- Experience in corporate administration
- Extensive experience in external communication via email and telephone
- PC skills: Excel (Data entry, basic arithmetic, basic functions)
- Interest in the business
[Preferred Qualifications]
- Experience as a secretary to executives or management
- A willingness and mindset to utilize AI to improve work productivity and quality
Languages:
- English: Daily Conversation Level (TOEIC 475-730)
- Japanese: Native Level
Benefits:
- Salary Increase: Once a year
- Commuting Allowance: Provided within company regulations
- Comprehensive Social Insurance
- Self-Development Support (Up to ¥200,000 per year)
- Support for Necessary Training
- Retirement Allowance System
- Employee Stock Ownership Plan
Holidays:
- Saturdays, Sundays, and public holidays
- Work on weekends is required occasionally (compensatory leave is mandatory)
- Paid leave: 20 days granted annually
- Year-end and New Year holidays, marriage leave, bereavement leave, disaster volunteer leave, maternity/childcare leave, sabbatical leave
- Annual holidays: 120 days or more
Contract Period:
- Full-time employee (probationary period: 3 months)