Motor Pool Supervisor
Job Summary
The Motor Pool Supervisor at the U.S. Embassy Tokyo manages the fleet operations and personnel within the General Services Office. The role involves overseeing vehicle maintenance, supervising chauffeurs, and ensuring safe transportation for personnel and official visitors. Additionally, the incumbent acts as a Contracting Officer Representative (COR) for automotive-related contracts.
Responsibilities
- Manage fleet operations and maintenance
- Supervise chauffeurs and coordinate mission trips
- Serve as Contracting Officer Representative (COR)
- Oversee vehicle disposal and replacement programs
Required Skills
- 3+ years fleet management experience
- 1+ year supervisory experience
- Business-level English and Japanese
- Valid Japanese driver's license
- Proficiency in MS Office Suite
Job Details
Working in the General Services Office (GSO), the Motor Pool Supervisor oversees all the employees in the Motor Pool unit.
【Key Responsibilities】
- Fleet & Operations Management: Plans, directs, and monitors the use and maintenance of motor vehicles and the training and assignment of chauffeurs to provide efficient and safe transportation to post personnel and official visitors.
- Mission Trip Supervision: Oversees the management of official and mission-sponsored trips, ensuring Motor Pool has enough resources to cover all the needs, and Chauffeurs have proper travel orders in place as required. Coordinates the shipping and delivery of new vehicles. Prepares vehicles for disposal in accordance with the vehicle replacement program requirements.
- Contract Administration: Serves as the Contractor Officer Representative (COR), including monitoring blanket purchase agreements, for automotive related contracts such as taxi, fuel, or vehicle maintenance services.
【Working Hours】
Full-time - 40 hours per week, Monday through Friday, 8:30 – 17:30, with 1 hour lunch break.
【Job Requirements】
- Education: At least 2 years of full-time, post-secondary study at college or university.
- Qualifications & Experience: Minimum of three years of experience in vehicle fleet management and at least one year of supervisory experience.
- Job Knowledge: Knowledge of Japanese traffic laws, vehicle licensing, registration, maintenance, and budget planning. Familiarity with host country streets and traffic patterns.
- Skills And Abilities: Strong organizational, leadership, negotiation, communication, and writing skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Valid Japanese driver's license required.
- Language Level: Good Working Knowledge (Level 3) of both English (Business Conversation/TOEIC 735-860) and Japanese.
【Other Information】
- Travel: 25% or less (occasional domestic and international).
- Holidays: Five-day workweek, closed on American and Japanese holidays. Includes 13 days of Annual and Sick Leave each, and Family Leave.
- Contract: Permanent (6-month probationary period), retirement age is 70.