Bilingual Project Coordinator
Job Summary
The Bilingual Project Coordinator will manage daily project activities, schedules, and documentation for a global provider of technical solutions. You will act as a key point of contact for stakeholders, ensuring project progress through clear communication and accurate reporting. The role requires fluency in both Japanese and English and at least 2-3 years of project coordination experience.
Responsibilities
- Coordinate daily project activities and schedules
- Maintain project documentation and records
- Monitor progress, risks, and budget tracking
- Serve as primary contact for stakeholders and clients
- Prepare project reports and performance metrics
Required Skills
- Bilingual fluency (English & Japanese)
- 2-3 years of project coordination experience
- Proficiency in MS Office, SharePoint, or NetSuite
- Strong analytical and organizational skills
- Technical understanding of hardware/integrated solutions
Job Details
Responsibilities:
- Coordinate daily project activities across project managers, engineers, and technicians to ensure smooth execution.
- Manage and update project schedules, plans, and tracking tools to keep projects on time.
- Drive documentation processes by recording decisions, tracking action items, and ensuring follow-up.
- Maintain and organise all project records in line with internal standards and best practices.
- Compile and analyse project data, delivering accurate reports and performance metrics.
- Monitor project progress, identify risks, and support mitigation strategies to avoid delays.
- Support cost control by tracking budgets, expenses, and financial performance.
- Act as a key point of contact, handling client and stakeholder inquiries professionally and promptly.
- Deliver high-quality customer support through clear communication.
- Assist in creating pricing and cost proposals in collaboration with the sales team.
- Manage invoice submissions and project reports, ensuring timely follow-up with clients.
- Improve processes by contributing to workflow enhancements and standardised templates.
- Promote and operate digital tools such as Office 365, SharePoint, and NetSuite for collaboration.
- Ensure consistency and structure in file management and project documentation systems.
Profile Requirements:
- Fluent in Japanese and English proficiency for effective global communication (TOEIC 865+, JLPT N1).
- 2-3 years of experience in project coordination or administrative roles, ideally within technical or hardware-related industries.
- Highly organised with the ability to manage multiple tasks and priorities in a fast-paced environment.
- Strong communication and interpersonal skills, with the ability to engage diverse stakeholders.
- Proficient in Microsoft Office tools (Excel, PowerPoint, Outlook, Word); familiarity with SharePoint or NetSuite is an advantage.
- Detail-oriented with strong analytical and problem-solving abilities.
- Proactive, adaptable, and resilient with a positive, growth-oriented mindset.
- Basic technical understanding or troubleshooting skills are preferred.
Benefits:
- Temporary opportunity with potential exposure to longer-term career paths.
- Work in a global, collaborative environment with cross-border stakeholders.
- Gain hands-on experience in technical project coordination and operations.
- Develop bilingual communication skills with international clients.
- Opportunity to build expertise in structured project delivery and process improvement.
- Stable, fully on-site role in Japan with professional development opportunities.