Personal Assistant Part-time
Job Summary
We are seeking a highly reliable, professional, and discreet Personal Assistant to provide comprehensive administrative, business, and lifestyle support to our Chairman. The role involves managing personal logistics, handling business correspondence, and coordinating trade-related logistics. This is a part-time position requiring fluency in Japanese, English, and Mandarin.
Responsibilities
- Manage personal logistics and schedules for the Chairman
- Handle business correspondence and document management
- Coordinate logistics, freight forwarding, and trade matters
- Provide flexible ad-hoc support for business and personal errands
Required Skills
- Fluency in Japanese, Mandarin, and English
- Valid Japanese driving license
- Strong communication and coordination skills
- High level of discretion and confidentiality
- Proficiency in independent task management
Job Details
Job Responsibilities:
1. Private Affairs Management:
- Handle personal logistics, errands, and lifestyle-related matters as assigned.
- Provide day-to-day support for the Chairman’s personal arrangements and schedules.
2. Business & Administrative Support:
- Manage emails, documents, meeting schedules, and correspondence.
- Liaise with external parties, service providers, and business contacts when required.
- Assist with general administrative coordination and follow-up tasks.
3. Business & Trade Coordination:
- Coordinate with shipping companies, freight forwarders, and logistics providers regarding vehicle transportation schedules and shipment arrangements.
- Liaise with automobile traders, suppliers, and business partners on behalf of the Chairman and the company.
- Assist in coordinating trade-related matters and maintaining business relationships.
4. Ad-hoc Support:
- Provide flexible assistance for urgent or ad-hoc personal and business matters.
- Support occasional coordination and errands as required.
Working Hours:
- Part time, approximately 2.5 hours per day, Monday to Friday, with a flexible schedule.
Job Requirements:
- Absolute discretion and professionalism are essential. Candidates must sign a strict Non-Disclosure Agreement.
- Fluent in Japanese, Mandarin, and English.
- Must hold valid Japanese work rights.
- Possess a valid Japanese driving license and be confident driving in Japan.
- Diploma qualification or above.
- Highly organized, detail-oriented, and capable of handling tasks independently with strong problem-solving skills.
- Strong communication, coordination, and stakeholder management skills.