Chinese Speaking Back Office
Job Summary
This position involves diverse back-office operations, including general administration, HR, and accounting support for a rapidly growing energy company. The role requires native-level Chinese and business-level Japanese to act as a key liaison between the company and Chinese partners. It offers a stable, long-term opportunity located near major stations in the Shinbashi/Uchisaiwaicho area.
Responsibilities
- Manage office supplies and contracts
- Handle payroll, social insurance, and HR tasks
- Coordinate with Chinese partners and engineers
- Provide general administrative and sales support
Required Skills
- Business level Chinese fluency
- Business level Japanese fluency
- Experience in back-office operations
- Proficiency in MS Office (Excel, Word, PowerPoint)
Job Details
Job Description
You will be responsible for general back-office operations, primarily administrative tasks, and acting as a liaison with the Chinese side of a rapidly growing foreign-owned energy company (battery storage system business).
Specific Job Responsibilities:
- Management and ordering of supplies and consumables
- Management of documents and contracts, support for the development of internal regulations
- Attendance management, payroll calculation, and social insurance procedures
- Onboarding and offboarding procedures, and conducting new employee orientations
- General support for recruitment (candidate communication, interview scheduling, etc.)
- Sales administration (creation and sending of quotations, etc.)
- Coordination and liaison with partners and local engineers in China
- Telephone, email, visitor reception, and other general administrative tasks
Additional Scope of Tasks:
- Trade and customs clearance, import/export management
- Accounting and finance (invoice processing, bookkeeping, payment processing, etc.)
- Human resources and labor (attendance management, social insurance procedures, payroll calculation, etc.)
- Translation, interpretation, and localization (Chinese ⇔ Japanese)
- Sales administration and support (customer service, data entry, document creation, etc.)
Working Hours:
- Monday to Friday, 9:00 AM - 6:00 PM (1-hour break / 8 hours of actual work)
- Overtime: Approximately 20-30 hours per month on average
Requirements:
- Chinese: Business level (Ability to smoothly coordinate and negotiate with Chinese partners and engineers)
- Japanese: Business level (Ability to handle internal communication, administrative procedures, and business document creation)
- Work Experience: Experience in any back-office function (General Affairs, HR, Accounting, or Legal)
- PC Skills: Basic proficiency in Excel, Word, and PowerPoint