Recruitment and Visa Specialist

【Overview of Position】 TUJ is seeking a motivated and well-organized Recruitment and Visa Specialist to support in-house recruitment and visa operations. This role is responsible for managing end-to-end recruitment activities, from planning hiring schedule with the hiring managers to coordinating onboarding process for newly hired employees. The position also manages visa and work permit applications for non-Japanese employees. To successfully perform these core duties, the Recruitment and Visa Specialist is expected to provide professional and timely support to staff and faculty, maintain accurate and up-to-date records across relevant systems, and collaborate closely with the Manager of Recruitment and Visa, as well as team members to ensure smooth HR operations. 【Primary Responsibilities】 Recruitment - Assist in drafting and updating job descriptions in collaboration with hiring department managers - Manage job postings on the TUJ website and third-party job advertising platforms - Monitor and respond to recruitment-related inquiries - Communicate with recruitment agencies and job advertising vendors to build and maintain candidate pipelines - Screen initial application materials and provide recommendations to hiring managers - Arrange and conduct interviews - Conduct reference and background checks for finalist candidates - Prepare and distribute offer letters and other employment-related documents - Assist the Manager of Recruitment and Visa with compensation discussions as needed - Manage contracts and documentation for temporary staff - Coordinate and support onboarding processes for new hires, including maintaining database records - Conduct new hire orientations - Support the Manager of Recruitment and Visa in confirming and aligning hiring processes with departments Visa Support - Track and monitor visa and work permit statuses for all non-Japanese employees - Proactively contact employees whose visas or work permits are approaching expiration - Collect, issue, and review required documentation for visa and work permit applications - Process work visa-related applications - Stay current with Japanese immigration laws and regulations Other Duties as Assigned - Perform other duties as assigned by the Manager of Recruitment and Visa - Assist with walk-in inquiries at the office regarding human resources matters 【Qualifications & Experience】 - 2-3 years of experience in Human Resources - Excellent verbal and written communication skills in both Japanese and English - Strong computer skills, including proficiency in Microsoft Office and other CRM/ATS systems - Experience working in an international or multicultural environment - Excellent organizational and coordination skills - Strong attention to detail with proven administrative skills - Ability to manage multiple tasks effectively in a fast-paced environment - Flexible and adaptable to change - Knowledge of and experience with work visa applications preferred - Experience in talent acquisition preferred