Contract Administrator
Job Summary
The Contract Administrator is responsible for creating installment sales and lease agreements for confirmed transactions. The role involves managing the electronic signature system, preparing payments to dealers, and ensuring the accuracy of all contract documentation. Additionally, the position contributes to departmental continuous improvement activities through data analysis and process management.
Responsibilities
- Prepare and manage lease and installment sales agreements.
- Handle electronic signature systems and document collection.
- Process dealer payments and verify warranty scope.
- Perform data analysis for departmental process improvements.
Required Skills
- Contract management experience.
- Proficiency in Microsoft Excel.
- Effective task prioritization and organization.
- Fluent Japanese and conversational English.
Job Details
Job Description: The Contract Administrator role involves creating installment sales and lease agreements for confirmed transactions, entering data into the electronic signature system, and preparing payments to dealers.
Key Responsibilities:
- Enter/update contract information and financing terms into the internal system to create financing agreements such as leases and installment sales, as requested by the Sales and Credit departments.
- Send financing agreements to dealers and customers via email or the electronic signature system.
- Follow up with dealers and customers to ensure timely return of contract documents and facilitate document collection.
- Verify the completeness and accuracy of returned documents and coordinate with customers or dealers for missing information.
- Proceed with the contract execution process once all necessary documents and conditions are confirmed.
- Process necessary procedures for making payments to dealers.
- Verify the scope of product extended warranties and coordinate with customers or dealers regarding additional documentation.
- Participate in the department's continuous improvement activities, including process improvement and KPI management.
Job Requirements:
- Practical skills to organize and prioritize daily tasks.
- Effective communication skills with internal and external parties.
- Experience in contract management and general office skills.
- General Excel proficiency.
- Bachelor's degree or equivalent.
- English Level: Daily Conversation Level (TOEIC 475-730).
- Japanese Level: Native Level.