Office Experience Coordinator

Job Description As a Receptionist, you will: • Perform all reception duties, including greeting guests and answering incoming calls in a professional manner. • Assist with setting up meeting rooms, including Zoom or other video conferencing • Process incoming mail and arrange for courier services • Assist with planning corporate events • Sourcing stationery and office supplies • Work closely with the local facilities team to plan corporate events as required. • Escalate maintenance issues as required. • Maintain inventory of office and pantry supplies and order as required • Arrange office lunch/dining • Receive and sort incoming mail and deliveries, and manage outgoing mail Working Hours 9:00-18:00 (including 1 hour break) Job Requirements [Required knowledge and experience] • Ability to use sound judgment when evaluating and deciding how to handle questions, calls, and issues • Ability to be resourceful and proactive when issues arise • Multitasking and time management skills, ability to prioritize tasks • Professional demeanor and attitude • Customer service orientation • Excellent organizational and communication skills • Knowledge of Microsoft Outlook, Excel, and Word • Commitment to the highest ethical standards • Detail-oriented and ability to adapt quickly to a fast-paced environment [Preferred] Relevant experience in a financial services environment English Level Fluent (TOEIC 865-) Japanese Level Native Level Benefits Complete social insurance Full transportation expenses education training Holidays: Saturdays, Sundays, and holidays Paid vacation (according to client regulations) Contract employee [Employment available] Holidays 完全週休2日制（土・日・祝祭日） 冬期休暇 有給休暇 慶弔休暇 育児休暇 Job Contract Period Contract employee for the first year, then permanent employee (depending on performance) Nearest Station Head office: Shinagawa Work location: Tokyo 23 wards