Executive Secretary & Assistant

【Job Description】 You will work as an Executive Assistant two days a week, and provide HR and finance support three days a week! / * Executive Assistant Duties (approximately 2 days/week): Schedule management and coordination, setting up internal and external meetings and arranging meeting rooms, handling visitors and phone calls. * Head Office Communication and English Correspondence: Email correspondence with the Swiss head office (primarily reading and writing in English; AI translation tools can also be used). * Back Office Support Duties (approximately 3 days/week): Creation of various documents (data entry and document preparation using Excel, PowerPoint, and Word), HR support, document organization, and mail handling. * Disclosure of the scope of changes to duties due to legal requirements: Duties may change in the future. Details will be provided during the interview. Working Hours Two-day weekend (Saturdays, Sundays, and holidays) 9:00 AM - 6:00 PM (60-minute break) *Depending on department assignment Job Requirements 【Application Requirements】 ◆Required Skills ・Experience as a secretary or team assistant (sales administration, departmental assistant, etc.) ・Basic PC skills (ability to create simple documents and enter data using Excel, PowerPoint, and Word) ・Comfortable with English (ability to read and write emails, communicate using standard phrases, and use AI tools) ◆Preferred Skills ・Experience working at a foreign-affiliated company ・Intermediate level English proficiency (ability to communicate smoothly via email in English) ・Multitasking ability to prioritize and flexibly handle multiple tasks ・Ability to work with meticulous attention to detail and a supportive spirit