Patent Application Support Clerk

Job Description Recommended Points Almost no speaking or conversational English required: Communication with local patent offices is primarily through emails and document submissions in English. Since there's no barrier to English conversation, this is an ideal environment for those who are proficient in English reading comprehension and email writing. No prior patent industry experience required: A chance to hone your expertise even without industry experience! If you have 2-3 years of administrative experience (accurate data entry, schedule management, etc.), we have a training environment where you can be carefully taught from scratch. 7-hour workday & weekends/holidays off for a manageable work-life balance: Working hours are slightly shorter than usual, from 9:15 AM to 5:15 PM (7 hours of actual work). Overtime is less than 20 hours per month, allowing for stable long-term employment while maintaining a good work-life balance. Excellent access to the office district: 7-minute walk from Toranomon Station, 5-minute walk from Kamiyacho Station. Multiple train lines are available, and the surrounding area is a calm neighborhood with plenty of cafes and restaurants. Job Description At a major patent office located in the Toranomon area, you will be responsible for "overseas application support" and all related procedures for filing patents filed in Japan overseas (USA, Europe, China, South Korea, etc.). Specific Job Duties - Preparation and Document Verification for Overseas Applications: Verification of patent documents filed in Japan, and creation and checking of documents for overseas applications - Coordination with Local Patent Offices (Foreign Agents): Mainly using English email to send various documents and communicate and coordinate with local patent offices - Arrangement and Organization of Necessary Documents: Arrangement, acquisition, and checking of necessary procedural documents and power of attorney for applications in each country - Management of Application Deadlines (Most Important Task): Thorough schedule management to ensure that procedures such as Paris Convention and PCT applications proceed according to strictly defined deadlines *You can rest assured that you will gradually learn specialized legal terminology and procedures through practical experience. Working Hours Complete two-day weekend (Saturday, Sunday, and public holidays) Working hours: 9:15 AM - 5:15 PM (with a break from 12:00 PM to 1:00 PM) Job Requirements Required Skills - Experience: Administrative work experience (2-3 years or more / any industry. Experience in accurate data entry, document checking, and deadline/schedule management is required.) - Language Skills (English): Reading and writing at a text level (comfortable reading and writing English emails and checking English documents. Speaking and conversational skills are not required.) - Language Skills (Japanese): Native level equivalent (high business level. Ability to read and accurately understand complex legal documents and technical terms.) - PC Skills: Basic operation (ability to perform data entry and document creation using Word and Excel) Skills that can be utilized - Those who enjoy meticulous verification work and diligently completing tasks according to set schedules. - Experience in back-office work such as legal administration, patent administration, trade administration, or English-language administration. - Ability to communicate effectively and coordinate smoothly with various parties.