General Affairs Support

Job Description Recommended Points Stable employment in the highly specialized intellectual property industry: Work at a long-established patent firm supporting international intellectual property business. You can build a long-term career in a calm environment. Utilize your English skills in daily work: You'll be exposed to English daily through tasks such as handling overseas visitors and answering initial English phone calls. Perfect for those who want to maintain their language skills or challenge themselves with office work using English. Easy to work with 7 hours of work and minimal overtime: Working hours are slightly shorter than usual, from 9:15 to 17:15 (7 hours of work). Overtime is minimal, making it easy to balance work with private life and family. Reliable team structure (9-person department): The general affairs department has a team of 9 people. You can easily consult and confirm with senior staff members if you have any questions, allowing you to proceed with your work with peace of mind. Job Description At a major patent firm located in the Toranomon area, you will be responsible for general affairs and administrative support tasks to ensure the smooth operation of the entire office. Specific Job Responsibilities Visitor and Telephone Support: Greeting, guiding, and serving tea to visitors. Telephone support (including basic conversational English for transferring calls and initial handling). Office Operations and General Affairs: Receiving, sending, sorting, and distributing mail and packages within the building. Equipment management, replenishment, and ordering of supplies. Meeting room reservation management, and support for creating and preparing meeting materials. Internal Coordination and Labor Support: Checking the attendance of office staff using OBC Attendance Management System. Other various internal communications, coordination, and administrative support. Working Hours 09:15 - 17:15 (60-minute break / 7 hours of actual work) Job Requirements Required Skills Language Proficiency (English): Conversational level (Ability to smoothly handle basic phone calls and visitor reception in English) Language Proficiency (Japanese): Native level equivalent (Ability to communicate smoothly and politely with internal staff and clients in Japan) Experience: Experience in some form of administrative work (Experience in general affairs, secretarial work, sales administration, reception assistant, etc. is welcome) PC Skills: Basic operation of Word and Excel (Ability to perform simple data entry, document creation, and input into formats) Mindset: Ability to approach visitor and phone reception with a bright and polite attitude