Center Services Assistant

Job Description 【Overview of Position】 Temple University, Japan Campus (TUJ) is seeking a Center Services Assistant to be cased at the newly established Hillside Center. As TUJ expands into the Hillside Center, this position will be instrumental in establishing efficient facility operations and supporting a high-quality experience. This position plays a vital role in ensuring the smooth day-to-day operation of facilities and general affairs functions. The successful candidate will support facility management, asset control, vendor coordination, and administrative operations, contributing to a safe, well-organized, and welcoming environment for students, faculty, and staff. This role will also provide administrative assistance to Facilities & General Affairs daily / monthly work and ongoing projects. 【Primary responsibilities】 1) Facility & Operations Support -Serve as a point of contact for facility-related inquiries from students, faculty, and staff -Support overall building and classroom management, ensuring spaces are properly maintained and operational -Assist in managing building security and maintenance coordination -Support asset management, including inventory control of furniture and equipment -Coordinate furniture relocation, disposal, and layout changes during renovation or relocation projects -Liaise with vendors and facilitate construction and maintenance schedules 2) Administrative & General Affairs Support -Check and process facility-related invoices and contracts -Manage office supply inventory and place orders as needed -Handle petty cash for general affairs-related tasks (e.g., obtaining official documents, purchasing revenue stamps) -Assist in collecting program schedules and preparing the monthly schedule -Support ad hoc room bookings and parking space management 3) Housing & Residential Support -Assist with faculty apartment management, including preparation for visiting faculty, scheduling, cleaning coordination, and invoice processing -Support TUJ dormitory operations, including check-in/check-out coordination, scheduling, cleaning arrangements, and invoice processing Working Hours 37.5 Hours Per Week (9:00 to 17:30, Monday to Friday) Occasional weekend work may be required. In such cases, compensatory time off will be granted. Job Requirements 【Qualifications & Experience】 -Native-level Japanese and business-level English proficiency (oral and written) -Good organizational skills -Strong computer skills (Word, Excel, PowerPoint) -Friendly, service-oriented, customer-focused, and professional attitude -Experience as a receptionist, professional assistant, and/or working in Facilities and General Affairs preferred English Level Business Conversation Level (TOEIC 735-860) Japanese Level Native Level