Administrative Clerk
Job Summary
The Administrative Clerk manages the day-to-day administrative functions of the Japanese Language Training Center (JLTC) in Yokohama. The role involves providing comprehensive secretarial support, procurement services, and handling travel arrangements for staff and students. Additionally, the incumbent serves as a sub-cashier and maintains professional relations with local government officials and senior visitors.
Responsibilities
- Manage administrative office operations
- Provide secretarial support to Director and staff
- Coordinate travel and procurement services
- Serve as sub-cashier and drive office vehicle
- Liaise with local government officials
Required Skills
- Fluent Japanese and strong English
- 2+ years secretarial/office experience
- Experience with classified document management
- Professional correspondence writing
- Strong organizational and multitasking abilities
Job Details
Job Description
The incumbent reports to the Director and ensures all administrative aspects of the Japanese Language Training Center (JLTC) Yokohama office function smoothly and maintains outside contacts. The incumbent works on a wide range of responsibilities including reporting time and attendance, arranging travel, and providing procurement services. Provides clerical/secretarial support to the Director, officers/students, and family members. Serves as a sub-cashier. Drives the JLTC Yokohama van as needed for local errands. The incumbent also deals directly with senior officials in prefectural and city governments as well as senior visitors from Washington.
Working Hours
Full-time - 40 hours per week, Monday through Friday, 8:30 – 17:30, with 1 hour lunch break.
Job Requirements
- Education: Completion of high school is required.
- Experience: At least two years of office work experience with secretarial support and classified document management, and work experience with senior officials in local provincial settings.
- Language Level: Good working knowledge of English and fluent in Japanese required.
- Job Knowledge: A thorough knowledge of office procedures and general knowledge of office equipment. Knowledge of Yokohama or a broad range of contacts to assist newly arrived student families with adjustment.
- Skills And Abilities: Ability to write polished, professional correspondence in Japanese and professional first drafts in English. Ability to handle a large volume and variety of office duties simultaneously, manage phone calls in English, and ensure reliability and accuracy in record keeping.
Benefits and Other Info
- Employment Insurance (Koyou Hoken) and Workers’ Accident Compensation Insurance (Rousai Hoken) provided.
- Coverage for National Pension Fund (Kokumin Nenkin Kikin) provided.
- Severance pay provided after one year of service, subject to criteria.
- Five-day workweek; closed on most American and Japanese holidays.
- 13 days of annual leave and 13 days of sick leave per year; family leave up to 40 hours per year.
- Permanent contract with a six-month probationary period (Retirement age: 70).