Corporate Receptionist and Pantry
Job Summary
We are seeking a professional to join a 3-person team handling reception and pantry operations for a foreign-owned company. Responsibilities include managing visitor arrivals, maintaining office amenities, and providing administrative support. This role requires native-level Japanese and business-level English communication skills.
Responsibilities
- Manage visitor reception and meeting room logistics
- Handle phone inquiries and email communications
- Maintain cafe and pantry area cleanliness and supplies
- Perform administrative data entry and coordination
Required Skills
- Corporate receptionist experience
- Native-level Japanese
- Business-level English (TOEIC 735-860)
- Proficiency in Microsoft Office (Excel, Word, Outlook)
Job Details
Reception and Pantry Operations: 3-person team
1. Reception Duties
- Handling visitors, transferring them to employees, guiding them to meeting rooms.
- Answering phone calls, transferring them to employees, informing employees of requests via email.
- Preparing, cleaning, and rearranging meeting rooms, serving tea, and managing reservations.
- Adjusting air conditioning and blinds in meeting room areas, managing the reception area, and understanding corporate art.
- Updating the manual whenever changes occur in reception procedures.
- Resetting passwords for the Secom visitor system.
- Administrative tasks: Simple data entry (calculating meeting room usage, managing parking ticket inventory, contacting building management).
- Setting up and cleaning meeting rooms during events, coordinating with building management.
- Supporting overseas visitors, issuing entry passes, and distributing visitor information.
- Managing equipment lent out at the reception and updating reception-related information on the company intranet.
- Answering machine recording for the main telephone line for holidays.
- Log and manage congratulatory flowers received for company events.
2. Maintenance of the cafe area
- Replenish drinks in the employee pantry, collect and wash glasses and mugs (using a dishwasher).
- Set up and clean up drinks and lunch boxes during events.
- Order and manage kitchen items.
- Respond to coffee machine and drink server malfunctions and coordinate with suppliers.
- Place, put away, and order snacks and fruits in the pantry.
- Organize and manage the refrigerator in the pantry.
3. Mug washing
- Collect used mugs from the pantry during early morning or evening hours, wash them in the dishwasher, and wipe them down.
- Count mugs and glasses.
Working Conditions:
- Working Hours: 7 hours 30 minutes, 1-hour lunch break (Shift system: 08:00-16:30, 08:30-17:00, 09:00-17:30).
- Dress code: Office casual (no uniform).
- Benefits: Comprehensive social insurance, full reimbursement of transportation expenses, paid holidays.
- Contract: Full-time employee.