Project Assistant Sales Admin

Job Description You will provide administrative and management support for the operation of space and national projects. This is a highly rewarding back-office position, as you will be involved in a wide range of tasks, from contract management and purchasing to expense processing and travel arrangements. Specifically: - Contract procedures and management for research contracts, joint research agreements, and outsourcing agreements - Purchasing, ordering, inspection, and payment operations - Document management including contracts, invoices, quotations, and delivery slips - Arrangement, application, and settlement support for domestic and international travel - Expense reimbursement, payment processing, and document management - Schedule coordination and meeting scheduling with internal and external stakeholders - Document management using Google Drive, SharePoint, etc. - Project materials, deliverables, and knowledge management - Other administrative support related to project promotion Job Requirements ■Required Qualifications - Practical experience in sales administration, sales assistant, departmental assistant, secretarial work, etc. - Experience in contract management, purchasing, expense reimbursement, document management, etc. - Ability to handle emails and administrative tasks in English - Ability to perform accurate and meticulous administrative tasks - Experience using Google Workspace or Microsoft Office - Ability to handle various security and identity verification procedures related to national projects - Japanese nationality ■Preferred Qualifications - Assistant experience in university research laboratories, research institutions, or R&D departments - Experience as a contract, legal, purchasing, or accounting assistant - Project assistant/PMO support experience - Experience managing documents using SharePoint, Google Drive, etc. - Experience coordinating meetings and arranging overseas business trips in English Working Conditions - Working Hours: 9:00 AM - 6:00 PM, 1-hour break (Remote work negotiable) - Holidays: Complete two-day weekend (Saturday, Sunday, and public holidays), Year-end and New Year holidays, Paid leave - Contract Period: Full-time employee