Sales Administration Project Assistant

▼Position Overview This position involves a wide range of support tasks necessary for business operations, including project management, contract and license management, meeting scheduling, and document creation, while collaborating with internal and external stakeholders. You will support team productivity and smooth business operations by organizing multiple projects and ensuring they move forward without any omissions or errors. ▼Job Description 1. Project Progress Management ● Managing the progress and schedule of multiple projects ● Scheduling meetings, creating meeting minutes, and managing to-do lists ● Communicating and coordinating with internal and external stakeholders 2. Contract and License Management ● Managing contracts and license-related information ● Managing the progress of contract signing and renewal ● Communicating with overseas companies via email and chat 3. Sales and Business Support ● Creating documents, managing and compiling data ● Handling inquiries and sharing information ● Supporting proposal activities and project promotion 4. Operation Improvement ● Improving and streamlining business flows and management documents ● Utilizing AI-generated data to improve operational efficiency ● Supporting overall team productivity improvement ▼Working Conditions [Working Hours] • 9:00 AM - 6:00 PM (including a 60-minute break) ・In-office: Monday, Wednesday, Friday ・Remote: Tuesday, Thursday ・Holidays: Two days off per week (Saturday, Sunday, and public holidays) [Required Qualifications] ・3+ years of practical experience in one of the following: sales administration, sales assistant, project coordinator, license management, or contract management. ・Experience in scheduling meetings, taking minutes, and managing multiple projects simultaneously. ・Proficiency in using Google Workspace (Gmail, Calendar, Docs, Sheets, Slides). ・Excel/Google Sheets data aggregation and management skills (Pivot, function level). ・Ability to communicate smoothly with internal and external stakeholders. ・Strong communication skills in Japanese. ・Comfortable handling emails and chats in English. [Preferred Qualifications] ・Experience working in venture companies or startup environments. ・Experience working with overseas companies and global teams. ・Experience participating in English meetings. ・Experience using generative AI such as ChatGPT, Claude, Gemini, and NotebookLM. ・Experience using collaboration tools such as Slack and Notion. ・Interest in entertainment, games, anime, manga, and IP businesses. [Benefits] *Full reimbursement of transportation expenses *Comprehensive social insurance *Performance-based incentives *Book purchase subsidy and event participation subsidy *Provision of remote work equipment