Administrative Clerk

Job Description Working in the Management Section of the U.S. Consulate General in Sapporo, this key administrative position encompasses a mix of functions including serving as the Consul General's chauffeur, property management, and general administrative duties. [Primary Responsibilities] VIP Driving & Vehicle Maintenance: Operates an official passenger vehicle to transport the Consul General. Maintains all official vehicles in clean and serviceable condition, performs minor preventive maintenance, and advises professional mechanics when advanced repairs are required. Administrative & Property Management: Handles property management, expendable supply management, receiving and storage control, and maintains time and attendance records. Logistics & Contract Oversight: Oversees the performance of contract building maintenance staff. Facilitates customs/shipping, audio-visual communication setups, classified pouch delivery assistance, and mail handling. [Position Value & Impact] This dual-role position is critical to the daily operations of the U.S. Consulate General in Sapporo. You will ensure the safety and efficiency of the Consul General while providing vital administrative support to keep the Consulate running smoothly. Working Hours Full-time - 40 hours per week Monday through Friday, 8:30 – 17:30, with 1 hour lunch break. Job Requirements Licenses Required: Must have a valid driver's license for a minimum of five (5) years. Valid Japanese Medium Vehicle Driver's License OR Japanese Ordinary Driver's License with medium-vehicle driving privileges (中型自動車免許または中型車(8t)限定免許) is required. Education Requirements: Completion of High School is required. Work Experience: A minimum of two years of driving experience, AND one year of office work is required. Job Knowledge: Knowledge of administrative work. Good and practical understanding of Japanese Traffic Laws. General understanding of inventory management and database operation. Skills And Abilities: Must have the ability to read maps and plan driving routes. Must quickly and calmly evaluate risks and alternative actions, always assuring the maximum safety of the passengers. Excellent verbal communication skills, with an ability to handle all people with professionalism and discretion. Basic vehicle inspection and intermediate level automobile maintenance skills. Basic computer skills (Microsoft Office suite applications) to maintain reports and for communication purposes. Ability to learn and use a range of audio-visual equipment/devices. Must exercise sound judgement, maintain full attention to safe vehicle operation, and protect the confidentiality of official information and conversations. Language: Good Working Knowledge of English and Japanese required. English Level: Business Conversation Level (TOEIC 735-860) Japanese Level: Business Level(JLPT Level 2 or N2) [Benefits and Other Info] ・Employment Insurance (Koyou Hoken) and Workers’ Accident Compensation Insurance (Rousai Hoken) coverage is provided. ・The Mission does not provide Employee Pension Insurance (Kousei Nenkin) or Health Insurance (Kenkou Hoken), but provides coverage for National Pension Fund (Kokumin Nenkin Kikin). ・Severance pay is provided after one year of service and if all other criteria are met. Retirement age is 70. Holidays: Five Days Workweek (Saturday & Sunday off) Embassy/Consulates are closed on most American and Japanese holidays. 13 days each of Annual and Sick Leave is granted per year. Up to 40 hours per year of Family Leave. Job Contract Period Permanent (Probationary period is six months) Retirement age is 70. Nearest Station Tozai Line: Maruyama-Koen Station (Short walk to the Consulate)