Logistics Administrative Assistant

Job Description The main duties are primarily import trade administration, but there are also overseas business trips (2-3 times/year (1 week each)), supplier development, product development, quality control, and negotiations. 1. Overseas Procurement and Import Management (Trade Administration) Progress and Inventory Management: Responsible for the entire process from ordering based on domestic inventory status, managing delivery dates, and negotiating prices, to receiving goods (accounting for purchases and handling customs brokers). Settlement Procedures: Matching purchase data with invoices (shipping documents), creating overseas remittance requests, etc. 2. Custom-Made Products (OEM) and Product Planning Specification Creation and Negotiation: Creating product specifications based on customer needs gathered by sales representatives, and discussing product specifications, prices, and delivery dates with overseas factories. Sample Verification: Obtaining prototypes, confirming quality, and then proceeding to mass production and delivery. New Business Development: To create better products, you will be involved in developing new suppliers and countries, as well as planning and proposing improvements for new products. 3. On-site Inspections of Overseas Factory Locations and Verification of Quality Systems Regular Overseas Business Trips: You will actually visit partner factories overseas to verify production systems, check quality control, and build relationships with local staff. *Disclosure of the Scope of Changes to Job Duties Due to Legal Requirements: Job duties may change in the future. Details will be provided during the interview. Working Hours 09:00-17:00 If working overtime, you must leave by 18:30. *For overtime beyond this time, prior application and approval from your supervisor are required. Job Requirements - Japanese: Business level - Vietnamese: Business level or higher - Trade administration experience in Japan or Vietnam (2 years or more) - Work experience at a Japanese company (1 year or more) - Basic OA skills (Excel, Word, Mail, etc.) - Must possess a valid residence status for employment - Business level English - Experience as an overseas purchasing buyer, developing new overseas suppliers, quality control/import purchasing, fluent in English, or experience in trade administration at a manufacturer or trading company English Level Business Conversation Level (TOEIC 735-860) Japanese Level Business Level(JLPT Level 2 or N2) Vietnamese Level Native Level Benefits & Welfare Monthly Income: ¥270,000 - ¥440,000 (Includes overtime pay equivalent to 30 hours; depending on experience) Bonus: Approximately 2 months' worth of base salary, ¥450,000 and up Salary Increase: Once a year (April) Bonus: Twice a year (July and December) + Year-end special bonus (March) Social Insurance: Comprehensive social insurance Various Allowances: Commuting allowance, overtime allowance Retirement Allowance System: Available Qualification Acquisition Support Office Environment: Casual dress code, telework environment available Holidays Annual holidays: 120-125 days Complete two-day weekend (Saturday, Sunday, and public holidays off) Summer vacation, Year-end and New Year holidays, Paid leave, Maternity and childcare leave, Special leave Job Contract Period Contract employee (12 months), contract renewable.