Center Services Assistant

【Overview of Position】 The Center Services Assistant will be instrumental in establishing efficient facility operations and supporting a high-quality experience. This position plays a vital role in ensuring the smooth day-to-day operation of facilities and general affairs functions. The successful candidate will support facility management, asset control, vendor coordination, and administrative operations, contributing to a safe, well-organized, and welcoming environment for students, faculty, and staff. This role will also provide administrative assistance to Facilities & General Affairs daily / monthly work and ongoing projects. 【Primary responsibilities】 1) Facility & Operations Support - Serve as a point of contact for facility-related inquiries from students, faculty, and staff - Support overall building and classroom management, ensuring spaces are properly maintained and operational - Assist in managing building security and maintenance coordination - Support asset management, including inventory control of furniture and equipment - Coordinate furniture relocation, disposal, and layout changes during renovation or relocation projects - Liaise with vendors and facilitate construction and maintenance schedules 2) Administrative & General Affairs Support - Check and process facility-related invoices and contracts - Manage office supply inventory and place orders as needed - Handle petty cash for general affairs-related tasks - Assist in collecting program schedules and preparing the monthly schedule - Support ad hoc room bookings and parking space management 3) Housing & Residential Support - Assist with faculty apartment management, including preparation for visiting faculty, scheduling, cleaning coordination, and invoice processing - Support TUJ dormitory operations, including check-in/check-out coordination, scheduling, cleaning arrangements, and invoice processing 【Working Hours】 37.5 Hours Per Week (9:00 to 17:30, Monday to Friday). Occasional weekend work may be required (compensatory time off granted). 【Qualifications & Experience】 - Native-level Japanese and business-level English proficiency (oral and written) - Good organizational skills - Strong computer skills (Word, Excel, PowerPoint) - Friendly, service-oriented, customer-focused, and professional attitude - Experience as a receptionist, professional assistant, and/or working in Facilities and General Affairs preferred