Procurement Manager Okinawa

### Job Description We are seeking a strategic and detail-oriented Procurement Manager to join our team. This role is critical to the successful delivery of our luxury properties, managing the end-to-end procurement of building materials, FF&E (Furniture, Fixtures & Equipment), and OSE (Operating Supplies & Equipment) for our portfolio of luxury accommodations and resort-residential communities. Reporting to the COO, the Procurement Manager will be responsible for sourcing, purchasing, and logistics coordination, primarily leveraging our established vendor and manufacturer network in China. Given the international nature of our supply chain, fluency in Chinese is mandatory to liaise directly with manufacturers. This role requires a unique blend of procurement expertise, logistics coordination, and on-the-ground collaboration with local general contractors to ensure timely and accurate delivery for each project. ### Key Responsibilities **Sourcing & Procurement** • Manage the full procurement lifecycle for building materials, FF&E, and OSE across multiple projects, ensuring alignment with brand standards, budgets, and project timelines. • Cultivate and maintain strong relationships with vendors and manufacturers in China, conducting direct negotiations on pricing, quality, and delivery schedules. • Evaluate and select suppliers based on cost, quality, reliability, and ability to meet luxury project specifications. • Prepare and process purchase orders, track orders, and ensure accurate documentation. **Logistics & Supply Chain Coordination** • Coordinate all logistics, including freight forwarding, shipping documentation, customs clearance, and inland transportation to project sites. • Proactively manage shipping timelines to mitigate delays and ensure materials arrive when needed for construction and installation. • Track and report on the status of all orders, providing regular updates to project stakeholders. **On-Site Coordination & Quality Control** • Serve as the primary liaison between the supply chain and on-site execution. • Coordinate with General Contractors to ensure accurate receiving, storage, and installation of procured items; resolve any discrepancies, damages, or delays. • Coordinate quality inspections to ensure products meet luxury standards before shipment. **Vendor Management & Development** • Continuously assess vendor performance regarding quality, delivery, and compliance. • Identify and onboard new vendors within the China network to diversify options and improve cost or quality outcomes. **Process & Compliance** • Ensure all procurement activities adhere to company policies and project budgets. • Maintain meticulous records of all transactions, contracts, and communications for audit and future reference. ### Job Requirements **Qualifications** • Bachelor's degree in Supply Chain Management, Logistics, Business, Construction Management, or a related field preferred. • 3+ years of experience in procurement, supply chain management, or project coordination. • Proven experience sourcing products or materials from China and managing international logistics. **Language Proficiency** • Chinese: Professional proficiency (written and verbal) is mandatory. • Japanese: Minimum business-level proficiency (written and verbal). • English: Preferred. **Technical Skills** • Strong understanding of procurement processes, international shipping Incoterms, and customs clearance. • Proficiency in Microsoft Office Suite. • Familiarity with quality control standards for luxury finishes and materials.