Executive Secretary to CEO
Job Summary
This is a short-term, 2-3 month executive assistant position supporting the CEO of a major foreign brand in Chuo Ward. The role offers flexible scheduling of 3-4 days per week and requires daily use of English for international correspondence. The position is ideal for candidates with secretarial experience who can manage schedules, documentation, and office communications.
Responsibilities
- Manage and coordinate CEO schedule
- Prepare documents using MS Office
- Coordinate internal and external meetings
- Handle email correspondence with Swiss headquarters
- Perform general office support and reception duties
Required Skills
- Previous secretarial or administrative experience
- Business English (reading and writing)
- Proficiency in Excel, PowerPoint, and Word
- Multitasking and attention to detail
- Native Japanese proficiency
Job Details
【Recommended Points】
・Flexible work arrangements: Flexible scheduling is available, including options like "9:30 AM start," "4:00 PM finish," and "3-4 days/week work" (Applicants who can work Mondays and Fridays are welcome).
・Utilize your English skills daily: This is a global environment where you can utilize your English reading and writing skills daily, such as through email correspondence with the Swiss headquarters.
・Excellent work environment: You can work comfortably in a sophisticated office with excellent access.
・Earn intensively for a limited time: Short-term projects lasting 2-3 months.
【Job Description】
As an executive assistant to the president of a major foreign brand, you will be responsible for various support tasks. The president is fluent in Japanese, ensuring smooth communication within the company.
• Managing and coordinating the CEO's schedule
• Setting up internal and external meetings and arranging meeting rooms
• Document creation (data entry and document preparation using Excel, PowerPoint, and Word)
• Greeting visitors and answering phone calls
• Email correspondence with the Swiss headquarters (primarily reading and writing in English)
• Other general support tasks as needed
【Working Hours】
Working days: 3-4 days a week (those who can work Mondays and Fridays are welcome)
Working hours: 9:30 AM - 4:00 PM (Work will end no later than 6:00 PM).
【Job Requirements】
[Required Skills]
* Practical experience as a secretary or team assistant (sales administration, departmental assistant, etc.)
* Basic PC skills (ability to create documents using Excel, PowerPoint, and Word)
* No aversion to English (ability to read and write emails, and exchange simple standard phrases)
[Skills that can be utilized]
* Work experience at a foreign-affiliated company
* Business-level English proficiency (ability to smoothly exchange emails in English with the Swiss headquarters)
* Multitasking ability to prioritize and flexibly handle multiple tasks
* Ability to work with meticulous attention to detail and a supportive spirit